SouthEast Crush By Laws

 

ARTICLE I - NAME

Section 1 - The name of this organization shall be Southeast Crush (SE CRUSH Board).

 

ARTICLE II - OBJECTIVES

Section 1 - This shall be a non-profit group without legal status, organized and operated by the membership to induce and stimulate adult and student participation in the activities of City Preparatory Football, to aid and assist the organization with purpose to provide personal services, to establish a fund from which the aforesaid activities may be provided with financial support not available through school funds, and to promote a more complete appreciation of student participation in sports competition.

Section 2 - To aid and assist other organizations associated with SE CRUSH with fund raising activities from which a percentage of the funds will be directed to the SE Crush support the aforementioned activities.

Section 3 - To carry on activities and business consistent with the foregoing purposes, which are deemed, appropriate by the Board of Directors of the Southeast Crush Football.

 

ARTICLE III- POLICIES

Section 1 - This organization shall be noncommercial, nonsectarian, nonpartisan, and shall not engage in any activities other than those deemed necessary to accomplish the stated objectives.

 

ARTICLE IV – MEMBERSHIP AND DUES

Section 1 - Membership can be any person who has reached an eighteenth birthday, or who is selected by school board and/or athletic director or director of football operations.

Section 2 - Dues - No dues will be collected whatsoever to be a member of the Southeast Crush Football.

 

ARTICLE V - BOARD OF DIRECTORS

Section 1 - The elected board shall consist of 4 officers (President, Vice President, Secretary, Treasurer), and 4 -8 at large positions. The board term will begin on the 1st day of January. All members must be notified in writing of candidates seeking office and the day of election board meetings.

Section 2 - The make-up of the board will strive to have representation of all teams (age groups).

Section 3 - Nomination of officers and at large positions will take place annually at the regular membership meeting in November.

Section 4 - Election of organization officers and at large positions will take place annually at the regular membership meeting in December.

Section 5 - In the event a vacancy occurs during the normal term of office, the Board of the Southeast Crush shall appoint a replacement to fulfill the remaining term of the vacant position.

 

ARTICLE VI - DUTIES OF BOARD MEMBERS

Section 1 - The President shall preside at all regular and special meetings of the Southeast Crush Football, sign orders, and/or any other matter authorized by the members, be a co-signer of bank/credit union checks with the Treasurer, shall prepare or have prepared a financial policy and budget, appoints all committees, calls special meetings as deemed necessary for the benefit of the organization, and performs other duties as may pertain to his/her office.

Section 2 - The Vice President (two –year term) shall assist in preserving order, guide and monitor the actions of all appointed committees, and assist Committee Chairmen in the preparation and presentation of Program information to the members, be a co-signer of bank/credit union checks with the Treasurer and performs other duties as may pertain to his/her office, and in the absence of the President, preside at all meetings of the Southeast Crush Football. The Vice President will assume the duties of President the following year unless amended as outlined in Article X – Amendments, Section 2.

Section 3 - The Secretary shall keep a correct, full and impartial account of proceedings at all meetings, keep the bylaws current and updated, and shall conduct all correspondence of the Southeast Crush Football. He/she shall be responsible for all organization publicity and will delegate as required, and performs other duties as may pertain to his/her office.

Section 4 - The Treasurer shall be responsible for all monies received by the organization, and deposit the same in such Bank or Credit Union as the organization may direct in the name of the Southeast Crush Football, counter-sign all checks with the President or Vice President, shall pay all bills sanctioned by the organization and its members, and prepare and present a financial report clearly showing all of the organizations assets and liabilities at each Membership Meeting. He/she shall prepare and forward club taxes while adhering to a fiscal year that starts on July 1st and ends on June 30th and performs other duties as may pertain to his/her office.

Section 5 - At large members will be expected to head committees as appointed by the president.

Section 6 - The Board of Directors shall attend to all matters referred to it by the membership. It shall suggest remedies for immediate and permanent benefit and shall make a report at each meeting. It shall keep minutes of all meetings: regular and special.

Section 7 - Committee Chairpersons shall make a written report on all committees' activities to the Board of Directors.

Section 8 - An annual independent audit of the club's books shall be accomplished by a person or persons designated by the Board of Directors.

Section 9 - All elective officers shall be limited to four (4) consecutive years in any one (1) office with option to renew for one more year.

 

ARTICLE VII – VOTING

Section 1 - Any action of the organization requiring a vote of the membership can be voted and passed by the majority of the regular membership present at the meeting.

Section 2 - The President votes only when there is a tie vote at the regular membership meeting.

Section 3 - Voting for officers will be by majority of the Regular Members present at a meeting or if deemed necessary by a majority of the Regular Membership by secret ballot.

 

ARTICLE VIII - MEETINGS

Section1 - Held once a month, as designated by the Board of Directors or by vote of the Regular Membership.

 

ARTICLE IX – AMENDMENTS

These BYLAWS can be amended only in the following manner:

Section 1 - Any member may at any regular meeting or Board of Directors meeting introduce an amendment which will be reviewed by the Board of Directors and brought forward for a vote at the next membership meeting. The vote must be carried by a two thirds majority of the members present.

Section 2 - Except as noted in Article V, removal of an officer can only be made by the same procedure as an amended Bylaw.

 

ARTICLE X - POINTS OF ORDER

Section 1 - All meetings shall be conducted in accordance with the Roberts Rules of Order.

ARTICLE XI - FUNDS

Section 1 - The Southeast Crush Football may accept gifts, legacies, donations and/or contributions and in any amount and any form, upon such terms and conditions as may be decided by the Board of Directors.

Section 2 – Disbursement of funds will be by check and will require two (2) signatures comprised of the President, Vice-President and/or Treasurer.

Section 3 – The Board of Directors may set up a budget for established committees. The committees may operate within the established budget without seeking prior approval as outlined in Section 4 and 5 of Article XI. Committees will keep a full record of funds spent and make a full accounting to the Board of Directors monthly or upon request by the board.

Section 4 - Request for funds must be submitted in writing to the Treasurer.

Section 5 – The Treasurer with the advice of the board will review items and decide if a review of the SE CRUSH President is needed.

Section 6 - In the event no regular meetings of the Southeast Crush are held over a period of twelve (12) months following the last regular meeting, or upon two-thirds vote of the membership to disband, any unexpended and/or unencumbered funds remaining in the treasury shall be transferred to the SE CRUSH general fund by authorized agents of the SOUTHEAST CRUSHFOOTBALL, or upon written request by any three (3) members of the last Board of Directors.

Section 10:

Coaching Commissioner: Coaching Commissioner shall:

(a) Manage and represent all coaches at Board of Directors meeting

(b) Hold SE CRUSH certification process for all new coaching applicants.

(c) Organize all SE CRUSH coach’s applications and turn him or her into the Registrar by the second week of August.

 

Section 11:

Registrar: Registrar shall:

(a) Organize volunteers and operate Registration sign-ups

(b) Collect all required documents as required by the SE CRUSH

(c) Collect coach’s application from Coaching Commissioner by the second of July

(d) Attend required meeting by SE CRUSH

(e) Be SE CRUSH BORAD only Representative at SE CRUSH official weigh ins with SE CRUSH Representative

 

 

Section 12:

Parent Liaison and Parent Volunteer Coordinator. Parent Liaison and Parent Volunteer shall:

(a) Train and assist individual team Parent Liaisons with parent complaint mediation and documentation procedures

(b) Assist the Registrar in the organizing of volunteers and operate Registration sign-ups

(c) Assist the Concessionaires in the organizing of volunteers and operate concession stand at home games.

(d) Assist the Head Coaches in the organizing of volunteers and operate chain gang at home games.

(e) The parent representative (Parent Liaison) attends all SE CRUSH BORAD monthly meetings to represent their team’s parents.

 

Section 13:

Director of Football/ Head Coaches shall:

(a) The Head Coach is held accountable to the Board of Directors

(b) Responsible for all team operations

(c) Responsible for all administrative issues for the team coaching staff

(d) Responsible for immediate access to medical paperwork and medicine for all players during practices and games

(e) Sets a proper example for his coaching staff and provides a positive image of SE CRUSH BORAD.